Income and Expense Report

August 2020

St. John the Apostle Church Finance Council Meeting

July 14, 2020

Members Present: Fr. Kevin Bryan, Deacon Mike Jones, Chairman Tony Brown, Jeremy Stull, Andy
Miller, Kathy Thissen, Judy Yates, Elizabeth Arnold and special guest, Rodney Pickering. Christy Gossett
was unable to attend.
Call to Order: The meeting was called to order at 5:57 PM by Tony Brown. Fr. Kevin opened with
Bank Statements: Reviewed and signed by members.
Narthex Report: Current balance showing -$4067.43. We’re expecting pledges to continue through
December 2021 and after that time we should be $3600+ to the good.
500 Club: Letters are going out in the mail very soon. It’s important to emphasize the 500 Club this year
due to limited fundraising (still in hopes of having a Fall Festival). Parish Council will speak at weekend
masses and sell tickets after mass, assuming we’re open and able to do so.
Audit: This is the first archdiocese audit Judy has gone through. One issue they sited was that we need
to video the property and grounds – this will be completed asap. The balance sheets from 2017 & 2018
(prior to Judy) are showing out of balance due to items not being entered correctly. Judy and the
archdiocese’s Internal Auditor are working together to resolve these issues. The archdiocese would like
a committee in place going forward for auditing purposes and Kathy has agreed to be this committee.
The last item sited was they would like us to designate more funds in our cemetery account with the
4 th Quarter Report: Reports reviewed and discussed. We are still ahead in spite of the current situation
in the world. Our parishioners are still tithing!
Budget: The proposed budget was also reviewed and discussed. Right now we need roughly $7200 in
weekly contributions to pay our bills. Payroll is currently frozen per the archdiocese until January 2021
and we will revisit pay raises at that time.
Archdiocese Savings: General savings balance is $164,723.91 earning 1.25% / Cemetery savings balance
$22,743.36 earning 1.25%.

Discussion Items:
1) After discussion regarding the current bank balance in the general fund, motion was made by
Deacon Mike and seconded by Jeremy to move an additional $150,000 to the archdiocese
savings account. It will still be FDIC insured and will earn 1.25% which is more than the current
interest rate at the bank.
2) Building rentals are not allowed at this time.
3) Fall festival – possibly something small later if the pandemic calms down and we’re allowed.
4) Truck Raffle – We will be participating with Holy Guardian Angels, St. Mary’s, St. Theresa’s, and
St. Martin’s. There will be between 1500-2000 tickets sold at $100 each. We’ll have
approximately 90 days to sell our allotted number of tickets. Each church will gain $20,000 from
this fund raiser. More details coming soon.
Proposed new expenses: Presented by Rodney Pickering
1) Cemetery Upgrades – estimates have been collected for repaving the current road along
with cutting in a new road for access in the back for new grave sites, with erosion control
included. This new road will be gravel for the time being. Looking at the best cost estimate,
most economical, etc, the total will be $17,500. This will come out of the restricted fund,
which currently holds about $23,000 for the cemetery.
2) HVAC system in the school - We have one more unit to replace. Rodney has collected two
estimates for this as well but is looking to do a bit more research before a final decision is
made. Chris Medley’s bid is for $11,200 and he has taken care of all our HVAC needs in the
past. Trinity has also submitted a bid and their estimate is $13,940. Rodney would like to
get a third proposal from Alpha and then compare cost effectiveness among the three. He’s
also proposing we review their options for service plans and possibly implement a
preventive maintenance plan, comparing with on call maintenance to see what the best
option is for the church. He wishes to have this complete by the end of the summer.
Next Meeting: October 27, 2020
Meeting Adjourned: Meeting adjourned by Tony at 6:47 PM and Fr. Kevin closed in prayer.